Services

You Need Par Avion.

You need a company whose commitment to excellence encompasses you, your exhibitors and every last convention attendee. An ally who understands that there is far more to the attendee experience than the activities on the convention floor. A partner whose flawless, hassle-free housing, travel and registration strategy will put your attendees in the right frame of mind to get the most out of your convention.

Housing

From the initial site selection to room block management to the post-event audit, we deliver state-of-the-art, custom-made housing solutions. Our industry-leading technology, powered by CVENT Passkey™, allows your convention goers superior flexibility in making and changing reservations and allows you to maximize room block pick-up.

Travel

Bookings can take place online, via fax or through our call center which is staffed by a uniquely US-based group of Certified Travel Counselors. Leveraging multiple fare management software apps and their own personal brand of industry savvy, these agents will get your convention participants where they need to go with the least impact on their bottom line.

Registration

RegLink™ bridges the data gap between your attendee management program and our Passkey-enabled system to create a completely integrated registration, travel, and housing experience. And when we customize the interface to match the look and feel of your website, your convention goers won’t even know we’re there.

"Par Avion has been phenomenal for SISO taking us from a very challenged experience regarding our housing needs to being very confident that we are 1) getting best pricing and rates; 2) meeting sustainable standards; 3) having basically no problems once we start our registration processing. They have worked with us on procuring rooms outside of our block, emergency travel resolution when we have been faced with attendee changes in plans and have exceeded all of our expectations.”

Lew Shomer
President & CEO
Society of Independent Show Organizers

Turnkey Solutions

Par Avion may lead the industry in convention housing, but that just isn’t enough for us. We extend our trademark customer service to other event managing components. We are committed to ensuring that each of your events is the best you’ve ever had.

The right city and venue is paramount to your convention’s success. With more than 25 years of industry experience and programs in virtually every first and second tier city on the continent, we will leverage our connections for you.

Consider how much time and money you will save when you rely on our experienced team of professionals to explore and present multiple location options. From there, we’ll initiate the contract process with an expertly crafted document that affords more favorable terms for the convention organizers and planners.

You’ve seen it before—attrition fees insidiously sneaking up and pilfering the profit right out of your margin. Not to mention the strain it puts on your vendor relations, or the cramp in your future-earning style.

With Par Avion’s attrition management techniques in your arsenal, this lurking enemy of event success won’t stand a chance. From the initial contract which includes risk-reduction clauses that protect you from liability, we have attrition in our sites. Our tactical examination of your group’s history and booking trends allows us to approach room block development strategically and accurately.

Integral to our mission of providing you and your convention participants with sterling, concierge-style customer service is our in-house call center and customer care department. Attendees who dial in on dedicated, toll-free phone lines receive personalized greetings by professional, knowledgeable agents, further augmenting your event brand. On-hold messages are also personalized, further augmenting your event brand.

Throughout your convention, Par Avion’s highly skilled representatives will be onsite. Not only will they bring their considerable experience in all things travel, they’ll bring our industry-acclaimed software systems.

We will enforce audits to ensure appropriate credit is received for your attendees’ reservations, confirm V.I.P. reservations, monitor no-shows and cancellations, review daily occupancy stats, manage oversold hotels, and encourage onsite hotel sales for your future events.

Have you ever had next year’s hotel block sell out at your current year’s event? Not only have we seen that happen, we want to make that happen for you!

Our onsite team will meet individually with each exhibiting company to provide them with housing information for the following year. What better time for them to book future rooms than when they are enjoying success in the moment? We can make their reservations right there on the show floor which gives you a huge jump on room pick-up. Of course, we will also facilitate the special room block needs of your larger exhibitors.

Why do companies exhibit at your convention? To gain exposure to prospective buyers for their products and services. What if you could help manage the opportunity for an exhibitor to meet and pitch a major league buyer? Talk about a worthwhile venture for an entrepreneurial vendor! The all-star team of Par Avion is poised to help make that happen through our VIP Buyers Management Program.

"Par Avion gives us the outstanding level of customer service we need to ensure a smooth process for our buyers and exhibitors when making hotel reservations. They make the contracting process easy for us and aggressively negotiate an excellent room rate and fair contract concessions. Par Avion’s operations personnel stay in constant contact with us pre-event and provide additional marketing services to make sure we meet our hotel room pickup goals. Their highly professional, proactive staff make us look good in the eyes of our attendees. I strongly recommend Par Avion for any trade show, conference or special event."

Colette Fairchild, CMP
Trade Show Director
H.H. Backer Associates

Technology

You want it all—the highest quality, the greatest efficiency and the best impressions for your attendees. Par Avion has invested in the industry’s leading technologies to meet your demands...

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